Information is a strategic resource, which generates competitive advantages and allows better decisions to be made; its administration implies collection, processing, analysis, dissemination and evaluation processes. UNAM
#Information is a vital resource for the operation and success of any #organization, whether public or private, large or small, for-profit or not. The information allows knowing the environment, identifying opportunities and threats, making decisions, planning actions, evaluating results and improving processes.
However, information also implies a series of challenges and costs associated with its generation, storage, access, use and disposal. Therefore, it is necessary to manage information efficiently and effectively, optimizing its value and reducing its risks.
Information management can be defined as the set of activities carried out to manage an organization's data and information throughout its entire life cycle, from its creation to its retirement. These activities include the identification, classification, storage, protection, retrieval, distribution, and disposal of #data and information. #Informationmanagement also implies the establishment of policies, standards, procedures and tools that regulate and facilitate the management of information.
The #time spent managing information depends on several factors, including the type, size, and industry of the organization, the volume and complexity of data and information, the needs and expectations of internal and external users, the available technological tools and applicable legal and ethical regulations. There is no single or universal measure to determine how much time is spent managing information, but it can be estimated that it represents a significant part of an organization's total work time.
Information management has multiple benefits for an organization, such as:
• Improve the quality and reliability of data and information.
• Increase the productivity and efficiency of processes and people.
• Facilitate access and use of information by authorized users.
• Protect information from internal and external threats.
• Comply with legal and ethical obligations related to information.
• Generate competitive advantages and added value for the organization.
We share 3 tips to make information management in your company more agile and focused on results:
1. Evaluate information management programs that are already developed in the market. To be more assertive in the application of an already developed package, it is important to evaluate the time they have been applied in the market, as well as the benefits they provide vs. other known packages.
2. Prefer developments in the cloud, since they will be more accessible to you and your collaborators, as well as they already contain greater security filters.
3. Evaluate on bases that are easy to use for users, since they will be the ones who really live with the tool, and the fact that it is a friendly tool will be appreciated in their day-to-day work.
In conclusion, it can be stated that information management is an essential activity for the development and growth of any organization. However, it is also a complex and dynamic activity that requires a considerable investment of time and resources. For this reason, it is necessary to plan, execute, monitor and evaluate the administration of information with strategic criteria, seeking to maximize its benefits and minimize its costs.